ScreensAccounts

AR.jpg

This screen is for maintaining the accounts for the unit.

Menus:

• Functions --→ New Account(Shift-N ) Add a new account.<br>

• Functions --→ Add Item(Shift-I) Add a new check, deposit, etc..<br>

• Functions --→ New Item detail(Shift-D) Add detail information about a Item.<br>

• Functions --→ Add Coa(Shift-C) Add a new entry for the Chart of Accounts.<br>

• Functions --→ Special --→ Change Balances(Shift-B) Modify the balances of an account.

• Functions --→ Special --→ Transfer(Shift-T) Transfer money between accounts.<br>

• Functions --→ Special --→ Add old check(Shift-O) Add old checks or deposits.<br>

• Help --→ Screen Help Not done yet.<br>

Section Of Screen Account Section

ar account part.jpg

This screen is for maintaining the accounts for the unit.

Columns:

• Accounttype = This is the type of account. When adding the type is a drop down that can be changed in the maintenance section of this application.

• Name = This is the name of the account. Is user specified when creating the account.

• Description = Just a description of the account.

• Account Location = The location of the Account.

• Account Balance = The current balance of the account.

• Starting Balance = The starting balance when the account was created.

• Last Check Number = last check number used. When a check is written the check will be given this number plus one. This is not working yet.

• Default Flag = the default accounts will be use when a new user is created these account will be the ones created at that time. Add:

  
  

  
  AR New Account.jpg

  
  

Edit: Click on the field you want to edit and make your change. The changes will be saves when you leave the field. Note not all fields can be changed.

Account Items Section

AR Edit Account.jpg

This screen is for maintaining the account items for the unit.

Columns:

• itemdate = Date of transaction.

• itemamount = Amount of transaction.

• itemto = Who the entry is for. Optional

• itemdescription = What the entry is about. Optional

• itemchecknumber = Check number. Manual right now.<

• tranactiontype = Type of transaction. Check,withdrawal, deposit etc.

• reconciled = true if the entry has been reconciled.

• VOIDED = true if the entry has been voided. As of now you must fix the balances when voiding a entry,

Add:

AR New Item.jpg

Edit: Click on the field you want to edit and make your change. The changes will be saves when you leave the field. Note not all fields can be changed.

AR Edit Item.jpg

Account Items Detail Section

AR Account Details Part.jpg

This screen is for maintaining the account item detail for the unit.

Columns:

• itemamount = Amount of transaction.<br>

• itemdescription = What the entry is about. Optional<br> Add:

  
  

  
  AR New Detail.jpg

  
  

  Edit: Click on the field you want to edit and make your change. The changes will be saves when you leave the field. Note not all fields can be changed.

  
  

  
  AR Edit Detail.jpg

  
  

Account Item COA Section

AR Account COA Part.jpg

This screen is for maintaining the accounts items Chart of Accounts for the unit.

Columns:

• itemamount = Amount of transaction.

• itemdescription = What the entry is about. Optional

• COA = what COA this transaction is for.

• Event = What event this transaction is for.

• Fiscal Year = What fiscal year this transaction is for. Add:

  
  

  
  AR New Coa.jpg

  
  

  Edit: Click on the field you want to edit and make your change. The changes will be saves when you leave the field. Note not all fields can be changed.

  
  

  
  AR Edit COA.jpg

  
  

  Account Item Member

  
  

  
  AR Account Member Part.jpg

  
  

  This screen is for displaying the members accounts for items for the unit.

Columns:

• itemdate = Date of transaction.<br>

• itemamount = Amount of transaction.<br>>

• description = What the entry is about. Optional<br>

• tranactiontype = Type of transaction. Check,withdrawal, deposit etc.

Add: Use Member Accounts Screens

Edit: To make changes you must do it through the members accounts screen.